SUBJECT: Interlibrary Loan Services to SDSU Patrons
To establish guidelines for obtaining physical loans and digital copies from other libraries for SDSU patrons.
The library provides unlimited interlibrary loan (ILL) service to all current SDSU faculty, staff, students, and emeritus faculty.
ILL requests must be placed through the library’s ILL system. Patrons log in to the system from the library’s homepage. First time users will have to create an account before using the service.
Library staff typically processes incoming requests within three business days. Average turnaround time is three to four days for copies and eight to nine days for loans. However, some will arrive sooner and some later, depending on the lending library.
ILL staff will make every attempt to obtain materials at no cost. If no free source is available, the library will obtain the materials, provided that the patron agrees to pay the fee. Patrons using an SDSU account to pay for ILL fees should include an index/account number in the Notes area on the request form.
Patrons will receive an automated message notifying them when their materials have arrived. Articles are delivered as PDF files to the patron’s ILL account. Physical loans are held for pickup at the Library Services Desk. Items not picked up by the due date will be returned to the lender. Distance students, faculty, and staff members receive their loans by US postal service first class.
Renewals for physical loans may be requested through the interlibrary loan office and are granted at the discretion of the lending library.
Library staff may block services to individuals with overdue library materials or unpaid library fines or fees.
Materials owned by Briggs Library that are on loan or otherwise unavailable may be requested through ILL.
The Access Services Librarian or designee is responsible for annual and ad hoc review of this policy and annual review of procedures. The Chief University Librarian is responsible for approval of policy and revisions.
Reviewed by: Library Faculty April 4, 2019
Approved by: Chief University Librarian April 30, 2019
Originally adopted: July 8, 2013
Revision dates: April 30, 2019
SUBJECT: Interlibrary Loans of Fragile, Damaged, or Valuable Circulating Items
To establish guidelines to determine whether items may be circulated through interlibrary loan.
All library personnel will follow established procedures to evaluate the condition of circulating materials requested through interlibrary loan. Materials held by Archives & Special Collections will not be loaned.
Guiding Principles of Preservation in Hilton M. Briggs Library
Care and Handling of Bound Materials policy
The Preservation Committee is responsible for biennial and ad hoc review of this policy and biennial review of procedures. The Policy and Procedures Committee is responsible for review of this document every four years. The Chief University Librarian is responsible for review and approval of this policy and associated revisions.
Reviewed by: Library Faculty January 8, 2020
Approved by: Chief University Librarian January 17, 2020
Effective date: January 17, 2020
Revision dates: date
SUBJECT: Interlibrary Loan Copyright
To establish guidelines for obtaining copyrighted materials through interlibrary loan.
The library will obtain materials copied from copyrighted works at the request of a patron in accordance with copyright law (17 U.S.C.) and Copyright Compliance Guidelines (CONTU Guidelines).
|Multiple articles from a single issue of a journal (one patron, one issue), regardless of publication date||Multiple articles from a single journal title that was published within the last 5 years|
|Royalties Incurred||=> 2 articles||=> 6 articles in a calendar year|
|Notes||The library will try to purchase or borrow a copy of the issue before requesting multiple articles if that would be less expensive than other options.||
If multiple articles are requested from a single issue by the same patron, see the previous column of this table.
The Access Services Librarian will purchase articles (pay-per-view) if that option is less expensive than other options.
Interlibrary Loan Procedures Manual
The Access Services Librarian or designee is responsible for biennial and ad hoc review of this policy and annual review of procedures. The Chief University Librarian is responsible for review and approval of this policy and associated revisions.
Reviewed by: Library Faculty March 7, 2018
Approved by: Chief University Librarian March 7, 2018
Origination date: March 7, 2018
Revision dates: March 7, 2018
SUBJECT: Interlibrary Loan Service to Other Libraries
To establish guidelines for lending physical items and sending copies to other libraries.
Briggs Library lends circulating materials and sends copies to other libraries while maintaining copyright compliance.
Requests are accepted from other libraries through the following systems:
The Access Services Librarian or designee is responsible for ad hoc review of this policy and procedures. The Policy and Procedures Committee is responsible for review of this document every four years. The Chief University Librarian is responsible for approval of policy and revisions.
Reviewed by: Library Faculty June 6, 2019
Approved by: Chief University Librarian August 13, 2019
Originally adopted: February 23, 2010
Revision dates: August 13, 2019