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Hilton M. Briggs Library Policies


SUBJECT: Damaged Materials

NUMBER: 10.4

  1. Purpose

To establish procedures following the witness or receipt of willfully damaged materials.

  1. Policy

H. M. Briggs Library will follow state laws and university policies regarding vandalism and injury to property after the witness or receipt of willfully damaged materials.

  1. Procedures
  • The library staff member will:
    • Ask the person for their SDSU ID card or government-issued ID card immediately. Make a note of the person’s name and ID number. Take the damaged item.
    • Ask the person to explain the damage.
    • Advise the person that they will hear soon from the Dean of the Library or designee.
    • Give the person a copy of the state law dealing with vandalism and a copy of this policy from the Library Services Desk.
    • Return the ID card to the person.
    • Write up an incident report noting the details of the damage.
    • Give the incident report and the item to the Access Services Librarian.
  • The Access Services Librarian will:
    • Enter a note of this incident into the patron’s library record, or note on the incident report if the person has no library record.
    • Note on the incident report whether this is a first or second offense.
    • Forward the report to the Dean of the Library.
  • The Dean of the Library or designee will respond accordingly:
    • First Offense:
      • Warn the person of the consequences to self and other library users.
      • Impose charges according to the Library Charges Document.
      • Inform the University Police Department if deemed necessary.
    • Second Offense:
      • Inform the University Police Department.
  1. Related Documents
  1. Responsibility

The Access Services Librarian or designee is responsible for implementation, enforcement, and ad hoc review of this policy and annual review of procedures.  The Dean of the Library is responsible for review and approval of this policy and associated revisions.


Reviewed by: Library Faculty January 3, 2018

Approved by: Dean of the Library January 23, 2018

Origination date: January 23, 2018

Revision dates: June 17, 2013; January 23, 2018

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