SUBJECT: Care and Handling of Oversized, Unbound Materials
NUMBER: 10.13
- Purpose
To establish guidelines that extend the life of oversized, unbound materials in library collections.
- Policy
All library personnel will follow established procedures in order to prevent damage to oversized, unbound materials in library collections.
- Procedures
- Use clean hands.
- Store materials flat in a map case drawer. Do not overfill.
- To retrieve from a drawer:
- Prepare a clean viewing surface with adequate room. No part of the document should protrude over the edge.
- Remove all materials from above the document.
- Provide adequate support and ask for assistance if necessary.
- To prevent tears, avoid lifting the document by its edges.
- Do not photocopy an oversized document. Request staff assistance for photographing and scanning.
- Roll document in or around a cardboard tube for safe transport.
- Send damaged documents to the bindery. Do not attempt to repair them yourself.
- Avoid using adhesive notes, paper clips, self-adhesive tape, or glue.
- Related Documents
- Responsibility
The Preservation Committee or designee is responsible for five-year and ad hoc review of this policy and related procedures. The Dean of the Library is responsible for review and approval of this policy and associated revisions.
SOURCE:
Reviewed by: Library Faculty December 5, 2018
Approved by: Dean of the Library December 5, 2018
Origination date: December 5, 2018
Revision dates:
