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Hilton M. Briggs Library Policies

SUBJECT: Circulation of Library Materials


  1. Purpose

To clarify and communicate who is eligible to borrow circulating materials, which materials circulate, and the procedures to borrow materials from the library.

  1. Policy
  • Most library materials and equipment may be checked out by patrons with a current and unrestricted library account.  Loan periods vary by type of material and patron status, which are detailed in the Library Charges Document.
  • Some library collections may only be used within the library. These collections include hourly Reserves, Reference, Government Documents in locked compact shelving, South Dakota topographical maps, current periodicals, newspapers, Microforms (microfilm, microfiche, and microcard), and all collections housed in SDSU Archives and Special Collections. Distance students and faculty may consult with their subject librarian for access options to these materials.
  • The following categories of individuals are eligible to borrow circulating materials: current students and employees of any South Dakota Board of Regents institution, SDSU emeriti faculty, current residents of South Dakota who have valid photo identification and proof of residency, and certain non-SDSU users as described in the Service to Non-SDSU Users Policy.
  • SDSU employees may give proxy permission for use of their university identification card to check out library materials to a student or other staff member by submitting a form by email to or to the Library Services Desk.
  • Note: The Agricultural Heritage Museum, South Dakota Art Museum, and SDSU Music Department each set the policies and procedures for their own collections of materials.
  1. Procedures

Library materials and equipment are checked out at the Library Services Desk.

  • Patrons bring materials and valid photo identification to the Library Services Desk. Library staff check the materials out to patrons and inform them of the due date(s). Patrons are expected to return or renew materials on or before the due date(s).
  • If patrons request materials shelved behind the Library Services Desk or in a locked case, library staff will retrieve them. These materials will be checked out only if they regularly circulate.
  • Distance students and faculty may request materials be sent to them through Interlibrary Loan/Document Delivery services.
  • Eligible materials may be renewed online, by phone, by email, or at the Library Services Desk.

Patrons may request a recall online or at the Library Services Desk for items checked out to another patron.

  • After the recall request is entered in Alma, the original borrower is notified by email about any necessasry change in due date. Recalled items cannot be renewed.
  • When the original borrower returns the recalled item, it will be placed on hold for the requesting patron.
  • Access Services staff will notify the requesting patron that the item is available for pickup at the Library Services Desk.
  • Items in heavy demand may be placed on Reserve at the discretion of Access Services staff.
  1. Related Documents
  1. Responsibility

The Access Services Librarian or designee is responsible for oversight and ad hoc review of this policy and annual review of procedures. The Policy and Procedures Committee is responsible for review of this document every four years. The Dean of the Library is responsible for approving the policy and all future revisions.



Reviewed by:              Library Faculty                       July 7, 2022

Approved by:              Dean of the Library                August 10, 2022

Origination date:        June 2, 2016

Revision dates:            April 2, 2020; August 10, 2022

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