EndNote21

Files with journal abbreviations in various subject areas are downloaded but not installed when you install EndNote. Some styles use abbreviations and others do not, if you have the full titles in your records, EndNote can automatically abbreviate them for you if you have these files installed.

1. In EndNote, go to the Library menu.
2. Mouse over Open Term Lists.
3. Click on Journals Term List.
4. Click on the Lists tab.
5. Click on the Import List button.
6. Mac Computers - Files are located in Applications/EndNote X8/Terms
7. Windows Computers - Files are located in the Program Files (or Program Files (x86)) which are usually on the C:/drive: C:\Program Files (x86)\EndNote 20\Term Lists
8. Click on the file you want to import (you have to do one at a time so choose the one you think will be most useful to you).
9. Click Choose.
10. You will get a message with the number of terms added to your Journals Terms List.

When you need a journal title abbreviated but it wasn't in one of the lists provided with EndNote, you can manually add it.

1. In EndNote, go to the Libraries menu.
2. Mouse over Open Term Lists.
3. Click on Journals Term List.
4. On the Terms tab, click on New Term.
5. Type in the full journal title and the abbreviation you want it to use in the Abbreviation 1 box.
6. Click OK.

If your style is supposed to use journal title abbreviations but the titles are not being abbreviated, there are two possible problems.

1. EndNote does not have an abbreviation to use for one or more journal titles. See the boxes "Lists of Journal Abbreviations" and "Manually Add Journal Abbreviations" for help with this problem.
2. The style is not set up properly. See the instructions below to edit the style.

Edit a style to use abbreviated journal titles:

1. In EndNote, go to the Tools menu, mouse over Output Styles, and click on Open Style Manager.
2. Double click on the style you want to edit.
3. Click on "Journal Names" in the left column.
4. Click the radio button next to "Abbreviation 1".
5. Close the style.
6. Agree to save your changes.
7. It will ask if you want to save it with the word "Copy" added to the title. If you say yes to this, be sure to use the style with the word "Copy" at the end of the style name and not the original (unchanged) style.

Update your bibliography to reflect style changes

1. In Word, click on the EndNote ribbon.
2. Click on Bibliography.
3. Click on Update Citations & Bibliography.